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Bid Number: FM29-2001
Bid Title: Haikey Creek Flood Damage Rehabilitation
Category: Public Works
Status: Closed

Description:

Advertisement For Bids

Haikey Creek Flood Damage Rehabilitation

                        for the City Of Bixby, Oklahoma

                                                                             

Separate sealed bids for the Haikey Creek Flood Damage Rehabilitation for the City of Bixby, Oklahoma will be received by the City of Bixby, Oklahoma at City Hall, 116 West Needles, Bixby, Oklahoma 74008, until 2:00 P.M., March 2, 2021 for furnishing tools, materials and labor, and performing the work necessary to be done in the construction of the above.

All bids that have been duly received will be publicly opened and read aloud by the Director of Public Works, or her designated representative, in the Council Room of the City of Bixby, Oklahoma, at the time and date shown above.

The information for Bidders, Bid Forms, Contract, Plans, Specifications, Bond Forms and other Contract Documents may be examined at the following locations:

City of Bixby, Oklahoma, 116 West Needles, Bixby, Oklahoma 74008                                                                               

ConstructConnect (www.ConstructConnect.com) 3825 Edwards Road, Suite 800, Cincinnati OH 45209                       

Southwest Construction News (www.swcnews.com), 7170 South Braden, Suite 180, Tulsa, Oklahoma 74136              

Dodge Data & Analytics (www.construction.com), 300 American Metro Blvd. Suite 185, Hamilton, NJ 08619               

ePlan (www.eplanbidding.com), 1400 Forum Blvd., Suite 7B, Columbia MO 65203                                                          

Oklahoma Bid Network (NAPC) North America Procurement Council (www.oklahomabids.com), PO Box 40445, Grand Junction, CO 81504

An electronic copy may be obtained via email from Gwen Plante at the City of Bixby. If you wish to bid the project, please email and request a PDF set of the Haikey Creek Flood Damage Rehabilitation Contract Documents. Alternate delivery arrangements can be made by calling Gwen at 918-366-0406. You must contact Gwen to be placed on the Bidder’s List so the City can ensure you receive all addenda and other pertinent bidding information.

Pre-Bid Conference: A Pre-Bid Conference will be held, February, 16, 2021, at 10:00A.M., at the Bixby City Hall, Council Chambers, 116 West Needles, Bixby, Oklahoma 74008.

The Owner reserves the right to waive any informality or to reject any or all bids.

The sealed proposal of each bidder shall be accompanied by a Noncollusion Affidavit, Business Relationship Affidavit, Experience and Equipment Questionnaire and a Certified or Cashier's Check or Bidder's Surety Bond in the sum of five percent (5%) of the amount of the bid will be required from each bidder to be retained as liquidated damages in the event the successful bidder fails, neglects, or refuses to enter into said contract for the construction of said public improvements for said project, and furnish the necessary bonds within ten (10) days from and after the date the award is made.

Bids received more than ninety-six hours, excluding Saturdays, Sundays and holidays, before the time set for opening of bids, as well as bids received after the time set for opening of bids, will not be considered and will be returned unopened.

No bidder may withdraw his bid within sixty (60) days after the actual date of the opening.

            2/5/2021                                                            M. Beatriz Aamodt                        

Date                                                                             M. Beatriz Aamodt, PW Director

ADDENDUM NO. 1

February 5, 2021

To:                   All Bidders

Project:           Haikey Creek 2019 Flood Damage Rehabilitation

Project – Project No. FM29-2001

Subject:          Technical Specifications Updates

______________________________________________________________________

THIS ADDENDUM IS ISSUED AS A PART OF THE CONTRACT DOCUMENTS FOR THIS PROJECT AND AMENDS ONLY THOSE ITEMS SPECIFICALLY DEFINED HEREIN.   THIS ADDENDUM MUST BE ATTACHED TO THE FRONT OF YOUR SET OF BID DOCUMENTS.

___________________________________________________________________________________________________

In preparing bids, the Bidder shall take into consideration the following items.   Information shown herein supersedes requirements issued under previous dates.

ITEM NO. 1         GENERAL CONDITIONS

                             Termination of Contract for Convenience of City clause – see attached

                                   

ITEM NO. 2         STORMWATER POLLUTION PREVENTION PLAN

The Contractor is required to obtain and pay for a current OKR10 Permit with DEQ for the project.

ITEM NO. 3          PIPE JOINTS

                        All storm sewer pipe and box joints shall be wrapped with 12” wide Cadilloc, or equal, external joint sealant. The price shall be included in the unit price for pipe.

ITEM NO. 4         STORM SEWER PIPE CONNECTIONS - STRUCTURES

                        All Corrugated Plastic Pipe (CPP) connections to structures shall be installed per the City of Bixby’s CPP Connection Detail (attached).

ITEM NO. 5         STORM SEWER PIPE CONNECTIONS - PIPE

                        All Corrugated Plastic Pipe (CPP) connections to reinforced concrete pipe (RCP) shall be installed per the City of Bixby’s CPP Connection Detail (attached).

ITEM NO. 6         STORM SEWER BACKFILL 

                        All storm sewer lines shall be bedded and backfilled with aggregate base.  Street crossing shall be backfilled to the top of subgrade.  All pipe runs with a pipe diameter less than 30” shall be backfilled to 6” above top of pipe. Pipe runs with a pipe diameter equal to or greater than 30” shall be backfilled to the spring line.

ITEM NO. 7          LIFTING HOLES 

                        Lifting holes shall require the manufacture’s sealant, but shall also have a strip of 12” Cadilloc, or equal, external joint sealant, placed over the manufacturer’s product.   All lifting holes shall be grout-sealed on the inside of the pipe.

ITEM NO. 8         EXPERIENCE

                        Contractor’s experience with similar scope and size of projects will factor into the awarding of this project. Take care in completing the “Experience and Equipment Questionnaire” found in the Bid Book.


 

ADDENDUM NO. 2

February 9, 2021

To:                   All Bidders

Project:           Haikey Creek 2019 Flood Damage Rehabilitation

Project – Project No. FM29-2001

Subject:          Pre-Bid & Bid Opening / COVID-19

______________________________________________________________________

THIS ADDENDUM IS ISSUED AS A PART OF THE CONTRACT DOCUMENTS FOR THIS PROJECT AND AMENDS ONLY THOSE ITEMS SPECIFICALLY DEFINED HEREIN.   THIS ADDENDUM MUST BE ATTACHED TO THE FRONT OF YOUR SET OF BID DOCUMENTS.

_______________________________________________________________________________________________________

In preparing bids, the Bidder shall take into consideration the following items.   Information shown herein supersedes requirements issued under previous dates.

ITEM NO. 1         Pre Bid Meeting / February 16, 2021 @ 10:00 a.m.

Due to the Covid-19 virus, and the need to take necessary precautions, the Bid Opening will be held in person, however we request only one (1) representative from each company be present and strongly suggest a face covering/mask to be worn.  In addition, a Zoom webinar has been created for those wishing to watch remotely.

                             You are invited to a Zoom webinar.

                             When: Feb 16, 2021 10:00 AM Central Time (US and Canada)

                             Topic: Haikey Creek Flood Rehabilitation Bid Opening

                             Please click the link below to join the webinar:

                             https://zoom.us/j/99944893797?pwd=RjNiaVlpV2pHazlLaWd3VFYyQUREQT09

                             Passcode: 017199

                             Or iPhone one-tap :

  

    

US: +12532158782,,99944893797#,,,,*017199# or +13462487799,,99944893797#,,,,*017199#

                            

                             Or Telephone:

                               

                              US:

                             +1 253 215 8782 

                             +1 346 248 7799 

                             +1 669 900 9128 

                             +1 301 715 8592

                             +1 312 626 6799

                             +1 646 558 8656

                                   

                             Webinar ID: 999 4489 3797

                             Passcode: 017199

                             International numbers available: https://zoom.us/u/acVfUfwANR

ITEM NO. 2         Bid Opening / March 2, 2021 @ 2:00 p.m.

                        Due to the COVID-19 virus, and the need to take necessary precautions, the Bid Opening, scheduled for March 2, 2021 at 2:00 p.m., will be held as a video/teleconference via Zoom.  Bid packets will still need to be dropped off via the water department drive-thru window by 2:00 p.m... The information below will help you access this meeting.

                             You are invited to a Zoom webinar.

                       

                             When: Mar 2, 2021 02:00 PM Central Time (US and Canada)

                             Topic: Haikey Creek Flood Damage Rehabilitation

                             Please click the link below to join the webinar:

                        https://zoom.us/j/98846033016?pwd=REhDV2puVXg3NVlnb291R1hTTzNHZz09

                             Passcode: 983440

                             Or iPhone one-tap :

                       

                              US:

                        +12532158782,,98846033016#,,,,*983440#   +13462487799,,98846033016#,,,,*983440#

                       

                             Or Telephone:

                             Dial(for higher quality, dial a number based on your current location):

     

                             US:

                             +1 253 215 8782 

                             +1 346 248 7799

                             +1 669 900 9128 

                             +1 301 715 8592

                             +1 312 626 6799

                             +1 646 558 8656

                             Webinar ID: 988 4603 3016

                             Passcode: 983440

                             International numbers available: https://zoom.us/u/aCz074z6E

Addendum No. 3

February 11, 2021

To:                  All Bidders

Project:          Haikey Creek 2019 Flood Damage Rehabilitation

Project – Project No. FM29-2001

Subject:         Reschedule Pre-Bid & Bid Opening

____________________________________________________________

This Addendum Is Issued As A Part Of The Contract Documents For This Project And Amends Only Those Items Specifically Defined Herein.   This Addendum Must Be Attached To The Front Of Your Set Of Bid Documents.

____________________________________________________________

In preparing bids, the Bidder shall take into consideration the following items.   Information shown herein supersedes requirements issued under previous dates.

Item No. 1        Pre Bid Conference / February 23, 2021 at 10:00 A.M.

Due to inclement weather in the Tulsa Metro Area, The City decided to postpone the Pre-Bid Conference. The Pre-Bid Conference is rescheduled for Tuesday, February 23, 2021 at 10:00 A.M. Due to the Covid-19 virus, and the need to take necessary precautions, the Pre-Bid Conference will be held in person; however, we request only one (1) representative from each company be present and strongly suggest a face covering/mask to be worn.  In addition, a Zoom webinar has been created for those wishing to watch remotely. The information below will help you access this meeting

                             You are invited to a Zoom webinar.

                             When: Feb 23, 2021 10:00 AM Central Time (US and Canada)

                             Topic: Haikey Creek Flood Rehabilitation Bid Opening

                             Please click the link below to join the webinar:

                             https://zoom.us/j/99944893797?pwd=RjNiaVlpV2pHazlLaWd3VFYyQUREQT09

                             Passcode: 017199

                             Or iPhone one-tap :

  

US: +12532158782,,99944893797#,,,,*017199# or     +13462487799,,99944893797#,,,,*017199#

                            

                             Or Telephone:

                               

                              US:

                             +1 253 215 8782 

                             +1 346 248 7799 

                             +1 669 900 9128 

                             +1 301 715 8592

                             +1 312 626 6799

                             +1 646 558 8656

                                   

                             Webinar ID: 999 4489 3797

                             Passcode: 017199

                             International numbers available: https://zoom.us/u/acVfUfwANR

Item No. 2       Bid Opening / March 9, 2021 @ 2:00 P.M.

                        Due to inclement weather in the Tulsa Metro Area, The City decided to postpone the Bid Opening. The Bid Opening is rescheduled for Tuesday, March 9, 2021 at 2:00P.M. Due to the COVID-19 virus, and the need to take necessary precautions, the Bid Opening, scheduled for March 9, 2021 at 2:00 P.M., will be held as a video/teleconference via Zoom.  Bid packets will still need to be dropped off via the water department drive-thru window by 2:00P.M. The information below will help you access this meeting.

                            

                            

                             You are invited to a Zoom webinar.  invited to a Zoom webinar.

                       

                             When: Mar 2, 2021 02:00 PM Central Time (US and Canada)

                             Topic: Haikey Creek Flood Damage Rehabilitation

                             Please click the link below to join the webinar:

                        https://zoom.us/j/98846033016?pwd=REhDV2puVXg3NVlnb291R1hTTzNHZz09

                             Passcode: 983440

                             Or iPhone one-tap :

                       

                              US:

                        +12532158782,,98846033016#,,,,*983440#   +13462487799,,98846033016#,,,,*983440#

                             Or Telephone:

                             Dial (for higher quality, dial a number based on your current location):

     

                             US:

                             +1 253 215 8782 

                             +1 346 248 7799

                             +1 669 900 9128 

                             +1 301 715 8592

                             +1 312 626 6799

                             +1 646 558 8656

                             Webinar ID: 988 4603 3016

                             Passcode: 983440

                             International numbers available: https://zoom.us/u/aCz074z6E

Addendum 5
March 3 , 2021

To:                   All Bidders

Project:           Haikey Creek 2019 Flood Damage Rehabilitation

Project – Project No. FM29-2001

Subject:          Answers to Questions

______________________________________________________________________

This Addendum Is Issued As A Part Of The Contract Documents For This Project And Amends Only Those Items
Specifically Defined Herein.   This Addendum Must Be Attached To The Front Of Your Set Of Bid Documents.

________________________________________________________________________________________________

In preparing bids, the Bidder shall take into consideration the following items.   Information shown herein supersedes requirements issued under previous dates.

ITEM NO. 1         Additional Special Specification: Channel Toe Restoration

                        The following Special Specification shall be added to Division III: Technical Specifications:

Part 306 – Special Specifications: Channel Toe Restoration

306.1     Prior to commencing any work related to the channel banks, Contractor shall install the Sag Pipe, and allow the Sag Pipe to drain the channel of sanding water.

306.2     Contractor shall reshape the toe to match original typical section as detailed in the plans (Sheet G3 – Typical sections. This may be accomplished by:

  1. Bringing in-situ soil lost from the toe to the channel back to the toe of the channel, or
  2. Utilizing material from the City stockpile adjacent to the Haikey Creek Levee

              This fill material shall be placed at the low point, in horizontal planes up to the finished grade using spreading and disking equipment on each layer to obtain uniform moisture and thickness before compacting.

306.3     Soil shall be placed in lifts of no greater than 8 inches, and compacted to at least 95 percent of maximum density (AASHTO T 99 Methods C or D), within 2 percentage points of the optimum moisture content (AASHTO T 99).





Publication Date/Time:
2/7/2021 12:00 AM
Publication Information:
Addendum 1,2, 3 & 5 attached.
Closing Date/Time:
3/9/2021 2:00 PM
Bid Opening Information:
March 9, 2021 @ 2:00 P.M.
Addendum Date/Time:
02/11/2021
Pre-bid Meeting:
February 23, 2021 at 10:00 A.M
Contact Person:
Gwen Plante
918-366-0406
GPlante@BixbyOK.gov
Related Documents:

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